Timesheet Software for Staffing Agencies: Complete Guide

The Unique Challenges of Staffing Agency Timesheets

Staffing agencies face timesheet challenges that most businesses don't:

• Workers at multiple client sites
• Different pay rates per client
• Client approval required before billing
• High volume of weekly timesheets
• Fast turnaround for payroll

Key Requirements for Staffing Timesheet Software

1. Client-Specific Workflows

Each client may have different:

• Approval contacts
• Required information
• Billing rates
• Timesheet formats

Your software needs to handle these variations without creating chaos.

2. Bulk Processing

With dozens or hundreds of temps, you need:

• Mass timesheet upload capability
• Batch approval requests
• Bulk PDF generation
• Efficient exception handling

3. Fast Client Approval

Temps need to be paid weekly. That means:

• Same-day approval turnaround
• No client login friction
• Automatic reminders
• Easy rejection with comments

4. Accurate Billing

Every hour matters for margins:

• Automatic rate calculations
• Overtime handling
• Multiple rate support
• Clear audit trail

Implementing Timesheet Software in Your Agency

Phase 1: Setup (Week 1)

• Configure client profiles
• Set up rate tables
• Import existing timesheet templates
• Train admin staff

Phase 2: Pilot (Weeks 2-3)

• Start with one client
• Process one week of timesheets
• Gather feedback
• Adjust workflows

Phase 3: Rollout (Week 4+)

• Add remaining clients
• Train field coordinators
• Establish weekly rhythm
• Monitor metrics

Measuring Success

Track these KPIs:

• Processing time: Hours spent on timesheet admin
• Approval speed: Days from submission to approval
• Error rate: Corrections required
• Client satisfaction: Feedback on approval process

Conclusion

The right timesheet software transforms staffing agency operations. Faster approvals mean faster billing, happier temps, and better client relationships.

---

AZ Sheets handles the complexity of staffing timesheets with ease. Multiple clients, bulk uploads, instant approvals. See how it works.